FYP-26-S4-16
Team coordination plan · v1.1

Session 1 overview

A practical, shareable planning dashboard built from your FYP project plan, assessment guidance, and a proposed four-member task split. Progress is shared live with the whole team and the supervisor; log in with the team password to edit.

CSIT321 · University of Wollongong / SIM

Build one integrated human-in-the-loop IDS prototype.

AI detection → security alert → analyst correction → stored feedback → engineer evaluation, with administrator-configured thresholds and rules.

Team starts10 OCT 2026
Session 1 ends19 DEC 2026
Team members
04
Technical workstreams
Required user roles
03
Analyst · Admin · Engineer
Tracked tasks
—
Practical, proposed work items
Task completion
0%
0 tasks completed
!
Confirm the prototype presentation date

The Subject Outline indicates 19 December 2026, while a first-lecture table lists 12 December. Confirm Moodle/supervisor instructions. The progress documentation is due 12 December in the Subject Outline.

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What success looks like in Session 1

A working threat prediction appears in the analyst UI, can be reviewed and corrected, and is saved for model feedback. Include relevant admin and engineer screens, documentation, and testing.

Three immediate checkpoints

Intermediate dates are team targets
18 OCT · TEAM TARGET

Kickoff ready

Assign owners, create repository and backlog, agree on APIs, draft architecture, publish a simple website, and record first meeting.

25 OCT · TEAM TARGET

PRD draft ready

Finish draft requirements, research, diagrams, wireframes and planning. Run an initial dataset/model experiment.

31 OCT · OFFICIAL

PRD submission

Submit finalized Project Requirements Documentation (10%) after supervisor review and correction.

Critical path

Do these in this order
Scope agreement→Dataset + baseline→Prediction API→Analyst decision→Feedback storage→Retraining experiment

Do not start with visual polish or login screens alone. The first demo should show the central IDS/feedback workflow working end-to-end.

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Suggested allocation — adjust it at kickoff

The source project plan does not assign these technical workstreams. Use Member 1 through Member 4 for now, then agree on final ownership together. All members should help with documentation, testing and integration.

Member roster

Member numbers only — no names assigned yet

Primary workstreams

Ownership is a starting point, not a silo

Shared team rules

Every member must:
  • Commit code, test results, diagrams or substantive documentation with traceable evidence.
  • Maintain a short reflective diary every week.
  • Review code and help integrate at the end of each sprint.
The team must:
  • Keep meeting agendas/minutes and an up-to-date product backlog.
  • Demonstrate progress regularly to the supervisor.
  • Resolve unequal workloads early, not at peer assessment.
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Start: 10 October 2026

This adapts the Excel project's sprint-based approach to your later practical kickoff. Phase dates below are proposed scheduling choices, except official assessment deadlines.

Phase-by-phase roadmap

Session 1 · ~9 weeks

Target checkpoints

14 NOVFirst end-to-end inference

One real model prediction reaches the analyst dashboard through the backend.

28 NOVHuman feedback working

Correction is stored, visible in a feedback pool and available for an experiment.

06 DECFeature freeze target

Focus on fixes, tests, documents, and demo stability rather than new scope.

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Working task checklist

Tick tasks off when there is evidence (Git commit, diagram, document, test result or deployed feature). Progress is shared live: everyone, including the supervisor, sees the same state. Log in with the team password to tick tasks; each change is recorded against the member you select.

Team task tracker

Assessment dates and grading

Official dates from Subject Outline; verify any changes on Moodle
DateDeliverableWeightType
31 Oct 2026Project Requirements Documentation (PRD)10%Group
12 Dec 2026Progress report: preliminary technical document, preliminary user manual, slides15%Group
19 Dec 2026*Progress prototype presentation (approx. 20 minutes)10%Group
13 Feb 2027Final product and documentation45%Group
13 Feb 2027Consolidated reflective diary5%Individual
20 Feb 2027Final presentation15%Group
24 Feb 2027Final online document submission to SIM—Group

*The first-lecture slide also lists 12 Dec for the prototype presentation, conflicting with the Subject Outline. Confirm the controlling date.

PRD checklist · due 31 Oct

Final scope must be agreed with supervisor
Main point

Requirements must be testable.

Describe what the system does, for whom, when it happens, and how it will be verified. Separate minimum, optional and stretch features.

Example requirement

ADM-01: The administrator can change a global threat threshold and subsequent alert processing uses the updated value.

Example requirement

ENG-01: The model engineer can initiate an approved retraining job and compare evaluation metrics with the previous model.

Midpoint demo: proposed scope

Supervisor must confirm what is mandatory
MUST WORK · PROPOSED
  • Baseline ML model classifies sample traffic records.
  • Prediction appears in an analyst alert feed.
  • Analyst confirms/dismisses an alert and submits correction.
  • Decision and feedback are stored with audit history.
  • Basic role access, admin threshold, and whitelist logic are demonstrated.
  • Engineer screen shows feedback pool and model metrics.
NEXT TARGET · PROPOSED
  • Feature-level AI explanation for predictions.
  • Retraining experiment with corrected labels and comparison.
  • False positive reduction / analyst triage metrics with clearly defined calculation.
  • CSV/JSON export of reviewed examples.
  • Model versioning and rollback capability as time permits.

Submission package · December

Progress / preliminary technical document
  • Updated requirements and WBS/Gantt
  • Architecture, database and API design
  • Use cases, UML activity/workflow, wireframes
  • ML model pipeline and evaluation evidence
  • Test plan, test cases, real test results
  • Meeting minutes and decisions in appendix
Prototype and presentation
  • Functional live prototype on intended platform
  • Preliminary user manual, screenshots, usage steps
  • Presentation slides (~20-minute demo)
  • Peer assessment / group contribution statement
  • Project website and ongoing updates
  • Individual reflective diaries kept weekly

10 October · first team meeting

Start with decisions, not just discussion

Suggested meeting result

At the end, every member should leave knowing exactly what to deliver by 18 October, where their work will live, what the interface/API contracts are, and when the supervisor will review the decisions.

Meeting minutes template
  1. Meeting date, attendees, and objective
  2. Decisions made and supervisor items
  3. Tasks assigned, owner, due date
  4. Risks/blockers and mitigation
  5. Next meeting date

Weekly working rhythm

Before meeting

Update your work

Commit changes, note unfinished tasks, prepare a demo, and update your own weekly diary with factual evidence.

60-minute internal meeting

Review and reprioritise

10m updates · 10m demo · 15m blockers · 15m next tasks · 10m minutes/backlog.

Supervisor meeting

Present evidence

Walk through delivered features, documents, risks and questions. Record supervisor decisions and changes.

Supervisor questions to resolve early

Common risks and prevention

Dashboard before AI

Run a baseline dataset/model experiment early; integrate inference before spending time polishing the UI.

Incompatible components

Agree on common alert/feedback schema and APIs before coding different interfaces.

Unproven AI improvement

Preserve a held-out test set, report precision/recall/F1 and compare before/after; do not assume feedback improves performance.

Too much scope for four people

Ask supervisor to approve core/nice-to-have/stretch items; prototype the critical workflow first.

Last-minute integration failures

Make one deployed shared build and run integrated smoke tests every sprint.

Missing participation evidence

Keep weekly diaries, commits, meeting minutes and test records throughout the project.

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Meeting minutes, weekly reflective diaries and design documents

Visible to the supervisor. Log in with the team password to upload, and pick who you are first so each file is attributed. Allowed: PDF, DOCX, XLSX, PPTX, MD, TXT, PNG, JPG (max 20 MB).

Log in (top right) to upload or delete documents.

Document repository

Team login

Enter the shared team password to edit. Everyone can view without logging in.